Below is information on how we are complying with data protection, how we will use your information and where you can find further information.
YOUR PERSONAL DATA
Personal data is information that identifies you. The General Data Protection Regulations (GDPR) governs how we process your personal data and gives subjects a range of rights.
VISTORS TO OUR WEBSITE
We collect information in a way that does not identify anyone, what we do collect is standard log information to monitor numbers and geography of visitors to the site and pages.
When we do collect personally identifiable information, it will be through forms or subscribe buttons on the website. In this instance we will make it clear about the information we are collecting and what we will use it for.
Adopt NI’s website uses analytics. Analytics (powered by Squarepsace) set cookies on the Adopt NI website in order to compile reports for us on user activity and how visitors use our site.
The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. This is used to help us improve the website.
Neither our web host (Squarespace) or our email provider (Google: G Suite for Business) will process any personal data collected from our website or forms. They may use the information collected from cookies for their own purposes or pass these to third party providers who process the information on their behalf. You can view each of their own privacy policies at: Squarespace and Google.
Cookies set by Third Party Sites
When you visit a page with content embedded from, for example, Facebook or Twitter, you may be presented with cookies from these websites. Adopt NI does not control the dissemination of these cookies. You should check the relevant third party website for more information about these and urge you to review these as they will govern the use of information you submit or which is collected by cookies whilst visiting these websites.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org
Please be aware that restricting cookies may impact on the functionality of the website.
Information we collect from online forms: Enquiries / Subscriptions
When we receive your feedback through the website we only use the personal information we collect to check on the level of service we provide.
We retain the details of those who have requested information in order for us to reply. We only use this information to respond to their enquiry and the information is not permanently stored on the website.
We do not use general enquiry information for marketing purposes and do not pass personal information on to anyone else.
Processing personal data
We are legally entitled to process your personnel data only when you have consented for us to do so.
To make sure that we have your consent, that it has been freely given and is a specific, informed and unambiguous indication of your wishes, and that it is properly recorded, we have designed our enquiry forms to ensure this.
This consent will only be used for the purposes you have requested and will not be used for anything else.
Sharing Your Personal Data
Your personal data will be treated as strictly confidential and will be shared only within Adopt NI in order to deal with your request or enquiry.
If we wish to share your data with anyone else we will first advise you and obtain your consent before doing so.
How long will we keep your Personal Information?
We will retain the personal data obtained from the website no longer than is necessary.
New purposes for processing
If we wish to use your personal data for a new purpose not covered by this Privacy Notice, we will provide you with a new notice explaining this new use prior to commencing the processing, setting out the relevant purposes and processing conditions. If necessary, we will seek your prior consent to the new processing.
You have the following rights with respect to your personal data:
- to obtain confirmation that your data is being processed, and access to the personal data which we hold about you
- to request that we correct any personal data found to be inaccurate or incomplete
- where there is a dispute about the accuracy or processing of your personal data, to request a restriction is placed on further processing
- to request your personal data is erased where it is no longer necessary for us to retain it
- if your consent is being relied upon, to withdraw your consent to the processing at any time
- to request that we provide you with your personal data; and
- in some circumstances, and where possible, to transmit that data directly to another data controller.
We are registered with the Information Commissioner’s Office as a data controller (Registration number 25830438). A Data Controller can decide how the personal data we hold about you is processed, and for what purposes.
If you would like further information about any aspect of our Data Protection procedures you can contact Adopt NI’s Regional Manager
Adopt NI, Ground Floor, Unit 2, 18 Heron Road, Belfast BT3 9LE
T: 028 9045 4222 E: firstname.lastname@example.org
Further information about data protection regulations in available from the Information Commissioner’s Office (ICO).
The Information Commissioner’s Office – Northern Ireland
3rd Floor, 14 Cromac Place, Belfast BT7 2JB
T: 028 9027 8757 or 0303 123 11 E: email@example.com
Changes to this privacy notice